Update 6.9.2017

Update Time!

1)  I went by the PO Box and found 7 more dues checks waiting for me.  I deposited that $1050 at Wells Fargo.

2)  That brings our checking account balance to $10561.19 and our savings account balance to $1710.00

3)  There are still 15 homes that are in some level of full or partial delinquency as it relates to annual dues.  One of those homes is going into foreclosure and we have a lien against that property for $1025.75.  I will be contacting the appropriate folks and trying to ensure we recover those funds.  Additionally, I will be mailing one more certified letter to homeowners who have still not paid and if they still do not pay, I will be looking at appropriate legal measures.

4)  I have been issuing covenant violations and most people have been complying.  A few have not.  They have received certified letters recently to give them a last warning to correct the violations.  I have noticed a couple of homes that seem to be ignoring those letters.  I will be providing them one last chance before assessing the $25 per day fine and seeking legal recourse.

5)  Mike Yates continues to work on the railroad noise issue.   The county manager told him that it would cost thousands of dollars to correct and the county is not making it a priority at this time.  Mike continues to follow up and seek other avenues.  You can read his updates on our facebook page:
https://www.facebook.com/jasperheightsHOA/

6)  I have received some comments expressing displeasure with the landscape company we use.  If you have additional thoughts on this matter, to detail what is concerning and how we can correct it, please let me know.

7)  I have received 2 estimates on the access road pothole repair since the first company fell through.  I have one estimate for $4950 and one for $3350.  Same scope of work.  I cannot account for the large difference.  I could not get any other companies that I contacted to follow up with me.  I suggest that we move ahead with the cheaper repair.  That pothole is bad and further delay will increase the cost.  If we did so, here is what our budget for the rest of the HOA Year (through Mar 30) would look like.  Thoughts?  After public comment, the Board will vote on how to proceed.



Thanks everyone!  Contact me if you have any questions.

Jason Glover, President
jasperheightshoa@gmail.com

Update

All-

A few updates...

1)  We had 10 folks go ahead and pay up after my initial warning letter.  Thanks you to those individuals.  I still have 23 homes that have not paid.  I am sending out Certified DEMAND LETTERS next week to get those dues.

2)  The company that was going to do our last pothole for $1100 has bailed on us.  The representative said that they mainly do Fayette County and there workloads there are too heavy to come to Henry.  I am getting more quotes at this time.

3)  Our landscaper was suppossed to cut some of the bushes near the access road entries on Old Hwy 3.  He did not for a couple of weeks.  I reached out to him to ask what was going on and it turned out he was out of town on a medical emergency.  He is back now and says he is cutting those bushes today.

4)  I sent out some Covenant Violation Letters 2 weeks ago.  I will be doing another drive through soon.  Most of the issues involved mold on siding, aged mailboxes, and fence repair.  Please work to keep our neighborhood looking good and property values up!

As always, let me know if you have any questions or concerns,
Jason

Delinquent

Hello everyone!

It is now past the due date for our annual dues.

I visited the PO Box and Bank today to get an last minute checks and deposit them.

Unfortunately, we still have just over 30 homes where  the owner has not paid their annual dues!

That is almost half the neighborhood.

Last year, CMA got 100% compliance on dues.

I will get that this year as well.

I will send Certified Demand Letters to those who have not paid.

If they do not respond, I will send a second Demand Letter via Certified Mail.

If still no reply, I will send a third Demand Letter and require signature.

If they do not pay after three letters...I will talk with the appropriate local court and sue t he homeowner to recover dues plus late fees and legal fees.

I will keep you updated.

Also, I did a drive through.  Expect Violation Letters to be mailed next week.  Lots of mold on siding and some mailboxes still need a bit of tender care!

Thanks!
Jason

Various Updates

Hey Everyone,

I have a few updates for you!

1)  I got (3) quotes on lawn care and pine straw.  Our current vendor, Eagle One, came in cheapest and will continue the work.  To be specific, I have spoken with him about the scope of his work.  For $100 per cut he will cut the areas noted below in red on the picture below (essentially the right of way on Old Hwy3, the strip behind the access roads off Old Hwy 3, and the main entrance to River View CT.)  Also, he will trim the bushes quarterly for a small fee.  The bushes been trimmed are noted in blue on the picture below (essentially, the 4 access road beds and the main River View beds.)  Pine straw will be put out in the usual areas in later April.

(image failed)

2)  I also got 2 quotes on the pothole repair behind 1175 Old Hwy3.  The cheapest was BOSS Construction at $1100.00.  That is half of what CAM was repairing the other potholes for!  He will get to work on that in coming weeks.  I have reached out to the homeowner regarding what efforts they can make towards paying for the repair given the legal determination that it is their responsibility.

3)  I purchased a new interchangeable letters sign for the River View entrance.  I have it ready to swap but I need to cut the old one loose, it was bolted down.  Unless someone knows where the key is?

Let me know if you have any questions.  Remember that dues are due April 1st.
Jason

Railroad Conversation

Thank you to Mr. Yates for taking the initiative on contacting our Commissioner and trying to reduce the annoyance of the late night railroad whistles.  Here is the backstory and update on that issue:

> On Feb 9, 2017, at 5:51 PM, Michael Yates <m.floyd.yates@gmail.com> wrote:
>
> Ms. Clemons,
>
> I hope you are well and congratulations for your new position in District II. I spoke with you a while back regarding the establishment of a quiet zone (Train Xing) here in Hampton. I understand that you are having a townhall meeting tonight but we (Jasper Heights HOA) are having our annual meeting also so I will unfortunately miss your townhall as I attend our HOA to discuss this issue I shared with you. I will send the guide to establishing such quiet zones (Produced by the Federal Railroad Administration) for your review, again. The FRA requires that this process be initiated by our local government representative/entity (You/BOC) so please help us with this situation expeditiously. If you would like me to produce a petition or take any other action I will be happy to do so. This is your chance for an easy victory that will make many of your constituents very happy.
>
> Thank you in Advance for your Efforts and Dedication,
>
> Mike Yates




Mr. Yates I'm looking into this right away. I will be in touch.

Dee Clemmons
District 2 Commissioner
Henry County Georgia




Feb 11
Ms. Clemons advised that she has prepared a resolution for the Board of Commissioners to address our train issue and she request that we attend the April BOC meeting to support this effort.
Mike Yates




Feb 13
  Ms. Clemmons seems to be on top of this issue now and is working hard to help resolve this concern. I will update all as things develop. IF we need to attend the BOC meeting I will advise date and time. Thanks all!
Mike Yates

Annual Meeting Recap

We had a great annual meeting at the Fears Mill Clubhouse.  The turnout was around 30 folks.  We enjoyed CFA nuggets and other yummy treats for about 30 minutes before the meeting began.  It was a nice to time to get to know others in the community.

Rather than recap the meeting point by point, I will be uploading an audio recording of the meeting here in the next day or so...technology issues!  If anyone has specific questions about the meeting, they can always write or call me.

UPDATE:  here is the audio file -
https://drive.google.com/open?id=0B_2-fYTPxyhVZURFVjdmcHlUd2M

I would like to recap a few highlights however...

1)  It was noted that the light bulbs in the lantern that hangs on the rock pillars at the entry to River View Ct were burned out.  I have replaced those.

2)  It was noted that the bushes around the spotlight that illuminates the Jasper Heights sign, which is affixed to the rock pillars, are too grown up and hide the effect of the lighting.  I looked at them in the daytime and did not see excessive growth.  I plan to revisit that spot at night to observe again.

3)  There was no objection to the Board's desire to get 3 bids on 2017 landscaping and pine straw, in an effort to get the best service for the best price.  I am in the process of soliciting those bids now.  I will write a blog entry when I receive the quotes back.

4)  It was requested that part of that landscaping bid be a section on cutting the bushes at the 4 "fence beds" that sit at the entry to the access roads off Old Highway 3.  Will do.

5)  The issue of the train blowing it's whistle late at night came up.  Mr. Yates (1235) was gracious enough to have already spoken to D2 Commissioner Dee Clemmons on the matter.  He is working with her to petition the BOC to ask the FRA to halt that activity.  A separate post on this is coming soon.

6)  A motion to hold a fall block party passed - cost NTE $700

7)  A motion to buy a new removable letters entry sign passed - cost NTE $200

8)  The issue of the last pothole on the access road came up again.  There was some confusion on Lee Mason's opinion last year regarding whose responsibility it was to repair the pothole.  Lee had informed us that it was the homeowner according to the Covenants and the Plat Map.  Several residents questioned that in the meeting.  I consulted with another real estate attorney on the matter (the boss of one of our residents) and he confirmed that it is the owner, not the HOAs responsibility to fix the pothole.

9)  That said, a motion did pass to:

a)  Request that the homeowner repair the pothole

b)  If they do not respond and repair within 30 days...pay up to $2500 from HOA funds to repair the pothole

c)  Take legal action to get reimbursement from the homeowner

I am preparing the letter to the homeowner and I will be getting bids on repairs.  Look for updates on this, the most talked about, of all HOA topics.

Lastly, I will be performing a drive through next week to look for covenant violations!  The holidays have passed and the grace period is over...time to pressure wash that moldy siding and get the house looking good for spring!

2017 Annual Meeting